This piece originally appeared at Vinity Soft, a leading software maker for fleet vehicle managers.
Every fleet manager has been there…piles of notes, data, and information all scattered throughout a multitude of work orders. They start out as individual bits that are easily understood. But over time they build on top of each other and multiply. Before long, a huge pile of information is staring you in the face and it’s up to you to find what you need.
Luckily, there are some tricks to help. One that can be particularly useful to you as a fleet manager is color coding. Software with a color coding tool can become an essential part of your organizational structure and methods. Below are five ways how.
You can see the whole picture. Our brains respond to color coding because we can only focus on a small amount of information at any given time. Different colors allow all your information to stay on one screen so the big picture is available to you at a glance. It’s like shining a light on your work order data without leaving any in the dark; whether they’re pending, processing, closed, or due.
You can work faster. When you know that the information you need is marked with a certain color, you only need to look for that color. For example, if you make processed orders blue, you can ignore anything that isn’t blue. By color coding, you eliminate the majority of information that, while important in its own right, may not be necessary at a given moment.
You can better maneuver between tasks. Working fast is a plus. Working smart is better. Color coding means you don’t have to sacrifice one for the other. By being able to literally highlight one aspect of your business, you can flip between fleet vehicle data to answer multiple questions in less time.
You get to understand your business at a deeper level. Color coding improves memory recall. By strengthening your recall abilities you also broaden awareness of the work orders of your fleet vehicle management operation. That means you can better comprehend and address all of its various complexities and nuances.
You understand how much is just right. Color coding can reach a point where it becomes too much. Information starts getting lost again just like it did before you’d employed your new system. But if that ever happens, it’s relatively easy to pull back and return to more efficient habits.
Color coding is something we built into Vehicle Fleet Manager 4.0 so you can fluidly address your business’s work orders. Because it’s already built in, you don’t have to be intimidated by trying to add or start a new habit. Instead, you can better do what you do best, which is keep everything in your fleet vehicle management business running smoothly.